While “earliest convenience” may not be a specific date, it suggests that you want the feedback quickly, so it can add a bit of urgency to the request. This alternative is effective because it’s friendly and polite while also being a bit more direct and specific. I’d love to hear your feedback at your earliest convenience. Add a “thank you” afterward to show that you appreciate their response. Use this when you need feedback on something by a specific date. By asking it as a question instead of demanding feedback by a certain date, you’re being polite and giving them the option. This alternative is a bit more direct, leaving nothing to the imagination. If you need the feedback in a certain time frame, then add, “Please let me know your thoughts by. Use this phrase when you want to get feedback on an idea or project. It also clarifies what it is you want to hear from the reader. I can’t wait to hear what you think.Įssentially, this is saying the exact same thing as “looking forward to hearing from you.” But it has more genuine excitement behind it, so readers may be more receptive to it and more likely to actually reply. So what do you say instead? Here are 10 alternatives to “looking forward to hearing from you” and when you should use each. Talk to you soon! 10 Better Ways to Say “Looking forward to hearing from you” This may supersede any advice we give, so follow the rules.įinally, meeting requests are a professional courtesy, so do the right thing and review the spelling, grammar, and tone of voice before sending.10. When writing meeting request replies, you must adhere to your company standards and style guide (if this exists). I wish you and the rest of the team all the best for the meeting.While I can't attend this time, I hope we can find a suitable time to meet.I'm excited to see what we can achieve together! I'm looking forward to meeting with you and the team.Of course, they may not bother reading this far, but add a positive sign-off if they do. Your recipient should know by now whether you're coming or not. How to end a response to a meeting invitation If any details change, please let me know.ģ. You can send any meeting information to me at (insert details).Remember to add your contact information! I'm unable to attend the meeting because (insert details).Unfortunately, I have a prior appointment at this time.Can you confirm my space and share with me all details? I'm happy to confirm that I'm able to attend.Whatever your decision, you must explain why (even if it's short). (Don't worry we provide examples of each below!) Let them know if you're coming, want to reschedule, or are declining. Next, you'll need to confirm all details. Thank you for inviting me to the (title) meeting.If someone takes the time to email you and invite you, it's polite to express gratitude and thanks. I can attend our meeting – can we reschedule?.I received your invitation: the answer is yes!.Meeting confirmation – please confirm my slot!.You can use your subject line to grab attention and be relevant to the content. It enables you to take control of the format. This is especially important if you wish to reschedule or decline a meeting. In some situations, you may want to start a new email chain. You won't control the subject line in this case, so you can ignore this bit. You'll usually respond to a meeting request by hitting reply. Meeting invitation reply email subject line But, positively, they all use the same email format – which should be no surprise if you understand proper email etiquette. Are you attending the meeting, requesting to reschedule it, or declining it?Įach option will require a slightly different tone of voice and approach. Meeting invitation reply email formatīefore we get into how to respond to a meeting invitation email, you'll need to decide what to do. Then, once that's crystal clear, we'll provide three superb samples for every situation and a customizable template. In this guide to writing effective meeting response messages, we describe the format you must follow. If you choose to decline or reschedule, a prompt and professional reply can protect your reputation.īut how do you reply to a meeting invitation email? Let us show you. If you've been invited to a meeting, you must reply – and the sooner, the better! A timely response is critical for securing your place at the meeting.
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